This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal data to provide and improve the Website. By using the Website, You agree to the collection and use of information in accordance with this Privacy Policy.
Introduction
This Privacy Notice will inform You as to how the NANCY Consortium (hereinafter referred to as the “Consortium”, “We”, “Us” and “Our”) collects and processes information about You and in particular Your personal data. We hereby assure You that this Privacy and Personal Data Protection Policy (“Policy”) fully respects and complies with EU GDPR Regulation 679/2016 (“Regulation”) and any other relevant legislation.
The processing of personal data, such as name, address or e-mail address of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the NANCY Consortium. Through this data protection declaration, We would like to inform anyone concerned and the general public of the nature, scope, and purpose of the personal data We collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.
As the data controller, the NANCY Consortium has implemented numerous technical and organizational measures to ensure comprehensive protection of personal data processed through this Website.
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions for the purposes of this Privacy Policy
Cookies are small files that are placed on Your computer, mobile device or any other device by a Website, containing the details of Your browsing history on that Website among its many uses.
Country refers to: Belgium
Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
Controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
Personal Data is any information that relates to an identified or identifiable individual.
Personal data breach is a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored or otherwise processed.
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third Party is a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
Service refers to the Website.
Service Provider means any natural or legal person who processes the data on behalf of the Consortium. It refers to third-party companies or individuals employed by the Consortium to facilitate the Service, to provide the Service on behalf of the Consortium, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
Website refers to NANCY project accessible at https://nancy-project.eu/
You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Contact details with You or a natural person You may indicate instead of You (name, surname, address, telephone or fax number, email);
- Occupational information (occupation, position);
- Incident investigation data, such as incident details, data of persons involved or related information;
- Information required by the institutional framework such as personal data of persons depended or related to Our Consortium members;
- Apps/websites/social media related data (cookies, full name or nickname, information You publicly disclose and comments on social media, or email attachments);
- Your photo when attending Our events, uploaded on Our social media or Website and, of course, in both cases under Your explicit consent;
Usage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of Our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit Our Service or when You access the Service by or through a mobile device.
Categories of Data Subjects
The categories of data subjects include:
- Partners of the Consortium.
- Users visiting the project Website.
- Social Media users.
- General Public.
Purposes of Processing & the Legal Basis of Data Processing
The processing of personal data is based on one of the “legal bases” as referred to in Article 6 of the Regulation (or Article 9 in case of special categories of personal data).
The legal basis on which the collection and processing of personal data is based (in most of the cases) are, the consent, the compliance in performing our contractual obligations, the compliance with Our legal and statutory obligations, and the safeguarding Our legitimate interests. For special categories of personal data, the explicit consent, the performance of obligations and the exercise of specific rights of the controller or data subject in the field of labour law and social security/social protection law and for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment. The legal basis, on which the processing of Your personal data is based, is as follows for each processing purpose:
Consent: when You communicate with us in any way directly or indirectly as interested in Our project, when You fill in Our documents, when informing You about Our findings in the context of Our dissemination activities, when You make a complaint or statement or when assessing Us, when participating in Our events, when You visit Our social media accounts.
Commitment to perform Our contractual obligations: when You have agreed to receive Our newsletter.
Compliance with Our legal obligations: to comply with Our legal obligations to all sorts of authorities such as labour law, regulatory authorities, tax, accounting, auditing, judicial authorities and agencies or in connection with Our contractual obligations or during payment of Our liabilities.
Safeguarding Our legitimate interests: to improve Our services, or when investigating and managing any potential incident, or for the assessment of persons and situations.
The Consortium is informed about the processing purposes and the legal bases under specific documents internally.
Information from Third-Party Social Media Services
The Website allows You to create an account and log in to use the Service through the following Third-party Social Media Services:
- X (ex-Twitter)
- YouTube
If You decide to register through or otherwise grant Us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service’s account, such as Your name, Your email address, Your activities or Your contact list associated with that account.
You may also have the option of sharing additional information with the Consortium through Your Third-Party Social Media Service’s account. If You choose to provide such information and Personal Data, during registration or otherwise, You are giving the Consortium permission to use, share, and store it in a manner consistent with this Privacy Policy.
Personal Data Breach
In the event of a breach of the security and integrity of the personal data processed, We will take the following measures (in accordance with Article 33 and 34 of the Regulation in case We are the Controller) and We will:
- Assess it in order to implement the appropriate procedures needed to limit the breach;
- Examine the extent of the breach and the sensitivity of the data included;
- Evaluate the risk and its impact on Your rights and freedoms;
- Endeavour to reduce as much as possible the damage that is or may be caused;
- Notify within a time limit of 72 hours of becoming aware of the breach, the National Personal Data Protection Authority, if required;
- Assess the impact on Your privacy and take appropriate measures to prevent the repeating of the incident.
In the event We are the processor, We will inform the Controller as soon as possible.
Use of Your Personal Data
The Consortium may use Personal Data for the following purposes:
- To provide and maintain our Website, including to monitor the usage of Our Website.
- To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
- For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
- To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
- To provide You with news, special offers and general information about other goods, services and events which We offer that are similar to those that You have already purchased or enquired about unless You have opted not to receive such information.
- To manage Your requests: To attend and manage Your requests to Us.
To whom the Data may be disclosed
We take measures to ensure that the recipients of personal data are kept to a minimum. The personal data We collect are disclosed to third parties, provided that the legality of such disclosure is fully justified. Specific personal data from those We lawfully collect as a Controller, may be accessed (or disclosed) on a case-by-case basis by:
- Any relating supervisory authority within its role;
- Any public or judicial authority where required by law or judicial decision.
- Under certain circumstances, the Consortium may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
- The auditor(s) of the Consortium (partners), for necessary data according requirement (financial, employment, contracts and other controls), under confidentiality.
- The advocate, for whatever data is required in legal cases, under confidentiality.
- The Insurance cooperating company and only for the relevant part of the information.
- Consortium partners’ banks (of the company, the staff or affiliates and suppliers), only for payment related data.
- The training or systems consultants, the trainer, for training or systems control issues and only for the necessary pieces of information and data.
Your rights as a Data Subject and how You can exercise them
You have the right to be informed, the right of access to Your personal data, the rights of rectification and erasure (in cases it is permitted), the right to restriction of processing, the right to data portability, the right to object. If processing is based on Your consent, You may withdraw it at any time.
The right to be informed is exercised through this privacy and personal data protection notification. In some cases, it is also mentioned in documents – forms We are using.
We inform You that We are not using software of decision making solely based on automated processing including profiling.
Right of access: You have the right to obtain from Us confirmation as to whether or not Your personal data is being processed as well as other relevant information, and, where that is the case, access to Your personal data.
Right of rectification: You have the right of rectification of Your inaccurate personal data as well as to have incomplete personal data completed by providing a supplementary statement.
Note: Since it is not possible for Us to be aware of any changes to Your personal data if You do not inform Us, please help Us keep Your information accurate by informing Us of any changes to Your personal information We do process.
Right to erasure (“right to be forgotten”); We have to answer such right when:
- Your personal data is no longer necessary in relation to the purposes for which We collected it;
- withdraw Your consent on which the processing is based and where there is no other legal basis for the processing;
- Your personal data has been unlawfully processed;
- personal data has to be erased for compliance with a legal obligation We are subject to;
- personal data has been collected in relation to the offer of information society services.
We reserve the right to refuse this right if the processing is necessary for compliance with any legal obligation, We are subject to, or for reasons of public interest, or for the foundation and exercise or support of our legal claims (according to Article 17 § 3).
Right to restriction of processing; You have the right to restriction of processing when:
- You contest the accuracy of Your personal data for a period enabling Us to verify the accuracy of the personal data;
- the processing is unlawful and You oppose the erasure of the personal data and request the restriction of its use instead;
- We no longer need Your personal data for the purposes of the processing, but it is required by You for the establishment, exercise or defense of legal claims;
- You objected to processing pending the verification whether Our legitimate grounds override those of Yours.
Right to data portability: You have the right to receive Your data in a structured, commonly used and machine-readable format and under an explicit request such data to be transferred to both, You and another natural or legal person who will process it.
Right to object: You have the right to object to the processing of Your data at any time when the reason for the processing relates to direct marketing.
In the event that You make such request in a written or electronic form regarding any of the above rights, We will assess Your request and respond within one month of its receipt, either for its satisfaction or to provide You with objective reasons preventing it from being satisfied, or, given the complexity of the request and the number of requests at the given time, request an extension of response for a further two months period (according to Article 12.3 of the Regulation).
The exercise of Your rights is free of charge. Where requests from You are manifestly unfounded or excessive, in particular because of their repetitive character, We may refuse to answer or charge You an administrative fee.
If You are dissatisfied with the use of Your data by Us, or Our response after exercising Your rights, You have the right to lodge a complaint with a supervisory authority.
Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Children’s Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:
- Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. HoWever, if You do not accept Cookies, You may not be able to use some parts of Our Service. Unless You have adjusted Your browser setting so that it will refuse Cookies, Our Service may use Cookies.
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies on TermsFeed website article.
We use both Session and Persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
Functionality Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow Us to remember choices You make when You use the Website, such as remembering Your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter Your preferences every time You use the Website.
For more information about the cookies We use and Your choices regarding cookies, please visit Our Cookies Policy or the Cookies section of Our Privacy Policy.
Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact details with the Data Protection Authority
Additional information and terminology for the Regulation can be found at: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32016R0679&lang1=EN&from=EL&lang3=choose&lang2=choose&_csrf=823c2f48-646b-4fa4-84b2-e86d1a78c898
Contact Us
If at any time You want to contact us or make a request regarding Your rights or any other matter relating to the protection of personal data You may contact the project coordinator at: psarigiannidis@uowm.gr
Policy Update
This policy is effective from 08/01/2025 and will be reviewed when there is a significant change. This review will be available on Our website.
